Parents Guide

This page covers key information on what parents need to know prior to booking with Ardingly Active Camps. If you have any further questions, please contact us via active@ardingly.com or call 01444 893030.


Our Venue

Welcome to Ardingly Active Camps based at Ardingly College. Surrounded by 250 acres of picturesque West Sussex countryside, with multiple facilities including two sports halls, drama spaces, art studios, adventure playground, swimming pool and much, much more.

The Ardingly College campus is the perfect location for your little and not so little ones to enjoy an Active Camp.

Main Campus Building


Campus Map

How to Book & Pay

All Ardingly Active Camps will be bookable through our online booking system, Openplay. If you wish to book your child’s’ place, click here.

Childcare Vouchers

Ardingly Active Camps accept payment from a wide range of Childcare Voucher providers. Our most frequently used providers are listed below; please click the providers’ name to be redirected to their login pages. If an account number is not listed below, you can search for Ardingly Active by entering our postcode: RH17 6SQ

Our Active Camps step by step process is:

Step 1: Go through the booking process in the usual way.

Step 2: At payment type, select ‘childcare vouchers’.

Step 3: Fill in your Childcare Voucher provider’s name e.g. Edenred Childcare Vouchers.

Step 4: Enter the ‘ACTIVECCV’ code in the checkout section, confirm the T&C’s and then click submit.

Step 5: After receiving your booking confirmation email, please contact your Childcare Voucher provider and quote your booking reference number. (this is the reference you created eg. HSmith – Easter21).

Changes to Bookings

In most cases you can make changes to your bookings. Changes to any bookings may incur a charge for any unrecoverable costs. Any bookings changed within 14 days prior to the commencement of the original booking may incur an administration charge of £10.

Groupings

For all our Active Camps, we divide all attendees into two separate age groups which are:

  • Discoverers: for ages 5-7 years old.
  • Adventurers: for ages 8-12 years old.

This ensures we can run great activities and team games with children of similar ages and interests.

Our Staff Ratios
On Active Camps, our ratios are 1:10 across all age brackets.
On Theme Week Camps, our ratios are 1:10 across all age brackets.

Sometimes we might have dedicated Active Leaders for each age group and sometimes we will group different ages together, depending on how many children we have on camp each day. 

Refund Policy

Ardingly Active must be notified of any cancellations; which are subject to the following charges:

A full refund is offered if you cancel prior to 14 days before commencement of the programme:

  • If less than 14 days prior to the start of the programme, a refund of 50% of the total price will be offered.
  • If less than 7 days’ notice, there will be no refund issued.
What to bring

For a Day Camp:

  • Packed Lunch (Active Camps only)
  • Swimwear & Towel
  • Sun hat (summer)
  • Sun cream (summer)*
  • Footwear for wet & dry activities
  • Waterproof jacket
  • Water bottle

Optional Extras:

  • Fancy dress outfit
  • Any item or instrument required for the talent show
  • Home comfort items – Teddy bear, blanket etc.

*Sun Protection Guidelines

The APL team take a sensible approach to the application of sun cream to a child. The Active Camp staff are not permitted to apply sun cream directly to a child but will supervise children applying their own sun cream correctly to themselves. It is therefore suggested an application of  sun cream is applied to your child before they attend the Active Camps and in addition are accompanied with a named  bottle of sun cream for self-administration. It is also suggested children are shown how to apply sun cream prior to attending the Active camps.

It is also advisable to provide your child with a sun hat/cap on hot days and Active Camp leaders will encourage children to sit in the shade as required throughout the day and drink plenty of water.

Lunch & Breaks

Throughout the activity programme, scheduled breaks are included with snacks and refreshments.  Children will be required to supply their own packed lunch.

Lunch & Breaks are fully supervised by Active Team Leaders.

Hours of Operation

Ardingly Active Camps operating hours are:

Standard Day: 9.00am – 4.30pm.
Drop off is from 8.30am.

Our Policies

Ardingly Active has a range of Policies and Procedures to ensure the efficient and safe management of our camps, aimed to promote the welfare, care and learning of the children who attend.

To view our policies, click the links below:

Safeguarding

Ardingly Active Camps are committed to safeguarding and promoting the welfare of children. Ardingly Active Camps follow Ardingly College’s Safeguarding Policy.

Click to see the full Safeguarding Policy

 

 

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